Job Description

Job Description

Job Description

Salary: $75,450 - $88,760

Senior Executive Assistant/Board Manager

Spokane, WA

About Waters Meet

Waters Meet, formerly known as Empire Health Foundation, a 501(c)(3) nonprofit foundation, was founded in 2008 through the sale of Deaconess Hospital and Valley Medical Center. We believe health is a fundamental human right and boldly advance health equity in eastern Washington. Through a collaborative approach to philanthropy, we center community voice, knowledge, and experience in our actions. We prioritize deep relationships with our communities, confronting systems of poverty and racism, while pursuing innovative solutions to improve health and quality of life.

Our core values of community, integrity, trust, compassion, and unconditional love guide our work. We address equity by investing in sustainable systems change that results in healthier, more vibrant communities for all.

Waters Meet now invites applications for a Senior Executive Assistant/Board Manager to join its team.

Job Summary

The Senior Executive Assistant/Board Manager reports to the President and provides executive support in a close partnership with the President. The Senior Executive Assistant/Board Manager serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President. The Senior Executive Assistant/Board Manager serves as a manager for the Board of Directors by supporting effective Board functioning, engagement, and Board member onboarding, as well as a liaison for the Board and executive management team. This role also oversees special projects.

This is a full-time, exempt position. The position will be open until filled.

Essential Job Functions

Executive Support

• Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans; and compiling documents for meetings.
• Provides a bridge for smooth communication between the Presidents office and the Waters Meet Foundation Board of Directors, Waters Meet Action Fund Board of Directors, Foundation staff and external partners.
• Works closely with the President to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
• Supports the President in their external commitments related to the Foundation, including service on external boards, committees and other groups.
• Administratively supports other Foundation executives.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Seeks out and implements efficiencies with tasks such as calendaring and meeting note-taking by utilizing new tools and processes.
• Participates in the development and day-to-day management of the approved board and office administration budgets.
• Manages annual conflict of interest process for board and staff.

Board Management

• Serves as the Presidents administrative manager to the Waters Meet Foundation Board of Directors and the Waters Meet Action Fund Board of Directors.
  • Coordinates full board and board committee meetings to include meeting logistics, preparing and disseminating board packets and information, tracking attendance, and writing meeting minutes.
  • Tracks and ensures compliance of board governance processes.
  • Maintains Board portal (BoardEffect).
  • Assists board members with travel arrangements, lodging and meal planning as needed.
  • Coordinates annual board meeting, board retreat and new board member onboarding.

Administrative Lead

• Serves as Lead to the administrative team to organize the teams efforts to support the administrative needs of the organization.
• Provides oversight to front desk operations as needed.
• Collaborates with the administrative team on work sharing and general team support.
• Work with other staff to identify and develop cross-collaboration opportunities.

Other Duties

• Processes expense reports for the administration and operations function.
• Participates in the establishment of protocols and procedures for the maintenance of electronic files.
• Participates on Sponsorship Committee.
• Commits to Waters Meet Foundation Shared Agreements and aligns daily activity with these Agreements.

Qualifications

Work Experience

• Five + years of work experience supporting executive level management.
• Experience supporting a Board of Directors is preferred but not required.

Skills & Abilities

• Strong communication skills with a wide range of stakeholders.
• Strong organizational skills.
• Attention to detail, accuracy, and consistency in executing tasks for internal as well as external audiences.
• Ability to take ownership of administrative tasks and problem solve.
• Proficient with technology platforms, including MS Office, and a willingness to learn new technology systems.
• Willingness to work collaboratively across teams as needed.
• Ability to work occasional early morning or evening hours; rarely some weekend hours.
• Humility, curiosity, and an understanding of how these qualities are connected to success in this role.
• Commitment to our organizational mission and values.
• Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities.

Starting Salary

$75,450 - $88,760

Working at Waters Meet

At Waters Meet we are committed to nurturing a work environment where all individuals are valued and respected. We believe that equity and inclusion are essential to organizational effectiveness and excellence. This commitment is reflected in the composition of our staff, management, and board of directors. We believe in inclusive access to opportunities and strive to hire qualified staff reflecting the communities we serve.

EHF offers a robust benefits package including full medical and dental insurance for employees and dependents, a generous retirement plan, and PTO. Salary ranges are set according to the compensation policy, and relevant data are reviewed when setting ranges for each position. Hybrid office time and limited travel are expected for the role.

We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there is any accommodation that we can provide to support you in your pursuit of this role.

Waters Meet is an Equal Employment Opportunity employer. We respect and seek to empower each individual and lift up the diverse cultures, perspectives, skills, and experiences within our organization.

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