Job Description

Legal Project Manager

Lambda Legal is a national advocacy organization committed to achieving full recognition of the civil rights for the LGBTQ+ community and everyone living with HIV through impact litigation, education, and public policy work. Since 1973, Lambda Legal has used impact litigation and other advocacy tools to decriminalize same-sex relationships; challenge discrimination against LGBTQ+ people and people living with HIV in the workplace, in the home, in schools, in health care, and in the military; and protect LGBTQ+ families, including by winning and defending marriage equality. Our clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding. Headquartered in New York City, Lambda Legal also has regional offices in Los Angeles, Chicago, Atlanta, Dallas, and Washington, DC.

The Legal Project Manager for Legal Education & Public Engagement (LEPE) provides project management, coordination, and analytical support across four interconnected programs under Legal Education & Public Engagement:

• Legal Help Desk
• Pro Bono Relationships
• Public Legal Education
• Department-wide initiatives overseen by the Deputy Legal Director for LEPE

This role partners closely with program leads to translate strategic goals into actionable workplans, ensuring initiatives are well-organized, executed on schedule, and supported with strong communication, data, and documentation.

The ideal candidate is a highly organized and proactive problem-solver with prior experience in a legal workplace who can navigate ambiguity, manage multiple priorities, and deliver results in a fast-paced environment.

What you'll do:

• Coordinate timelines, deliverables, and workflows for legal education campaigns, public engagement efforts, and pro bono programming, ensuring clear communication among attorneys, communications staff, and external partners.
• Track, organize, and schedule meetings for cross-departmental and external stakeholder calls, including preparing agendas, circulating materials, and documenting follow-up actions to keep projects moving.
• Draft concise internal reports that synthesize data from the Legal Help Desk, public education activities, and pro bono initiatives, to inform planning and measure progress toward department goals.
• Review and route incoming speaking, training, and panel requests to appropriate team members, ensuring timely follow-up and alignment with program priorities.
• Support departmental planning and coordination, through document organization, shared calendars, and development of internal workflow and style guides.

Research, Data Analysis, and Reporting:

• Conduct research on law firms, bar associations, members of the legal community, academic institutions, and issue areas relevant to Lambda Legal's litigation, education, and pro bono strategies.
• Compile and analyze data from the Legal Help Desk database to identify trends and emerging legal issues that will help inform strategic litigation and public education content.
• Develop and maintain reports and dashboards to monitor engagement levels from pro bono partners and sponsors.
• Maintain and enhance structured databases, including those related to the Help Desk, collaborating with members of the legal community, and pro bono partners, ensuring accuracy, organization, and alignment with evolving program needs.
• Assist with data collection and synthesis for grant reporting, funder updates, and internal metrics tracking to support work planning and resource development.

Legal Resource and Document Management:

• Assist in drafting, proofreading, and formatting legal education materials such as Know Your Rights guides, FAQs, fact sheets, PowerPoint presentations, and web contentensuring consistency, clarity, and accessibility.
• Track and coordinate updates to public education materials, maintaining version control, and ensuring timely revisions in response to legal developments, litigation wins, or policy changes.
• Streamline internal content used by attorneys and Help Desk staff, such as intake scripts, response templates, and training guides, to improve consistency, efficiency, and accuracy.
• Provide backup support to attorneys on an as-needed basis, potentially including cite-checking, compiling legal authorities, preparing exhibits, or conducting initial research on litigation-related questions.

Internal Collaboration and Communication:

• Serve as a liaison across programs, coordinating opportunities for information sharing between the Help Desk, pro bono attorneys, litigation teams, and education staff to ensure alignment and collaboration across cases and campaigns.
• Track internal requests for program data or materials, prioritize them based on urgency and subject areas, and ensure delivery of polished, complete responses.
• Collaborate with other departments (e.g., Communications, Development, Marketing, IT) to support public-facing deliverables, cross-team events, and sponsoring law firm benefits such as CLE programs and other speaking engagements.
• Support team meetings by taking notes, flagging key issues, and following up on action items.

Administrative and Logistical Support:

• Provide direct administrative support to the Deputy Legal Director and the LEPE team, including scheduling, calendar management, travel logistics, and submission of expense reports.
• Support the planning of internal and external events, including webinars, trainings, roundtables, and briefings by managing logistics, tracking RSVPs, and preparing materials to ensure smooth execution.
• Maintain shared resources and task-tracking systems for the LEPE team that operates across multiple time zones to ensure follow through on action items.

Who you are:

Minimum Qualifications:

• 5+ years of experience in project management, program operations, or research in a law firm or legal advocacy setting.
• Demonstrated ability to analyze complex or ambiguous problems, interpret instructions, and develop practical solutions.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines.
• Demonstrated strength in writing, editing, and transforming complex information into clear, accessible content for diverse audiences.
• Experience producing reports, presentations, or educational materials with accuracy, clarity, and accessibility for diverse audiences.
• Proven ability to complete and analyze data for reporting and decision-making.
• Skilled in drafting, proofreading, and maintaining version control for internal and external materials.
• Excellent interpersonal and communication skills, including the ability to facilitate collaboration across departments and teams.
• Proven ability to work independently, take initiative, anticipate needs, and follow through on assignments without close supervision.
• Experiencing using Excel and comfort using databases or content systems to manage information and generate summary reports.
• Experience providing administrative support to teams or leadership (i.e. calendar management, meeting logistics, travel arrangements, and expense reporting).

Preferred Qualifications:

• Experience supporting attorneys, law firms, or legal advocacy programs in a nonprofit or public interest setting.
• Familiarity with pro bono practice, legal intake systems, or public legal education environments.
• Experience conducting legal or policy research and drafting related materials (e.g., fact sheets, CLE outlines, or public facing educational tools).
• Working knowledge of legal terminology and workflows, or experience translating legal content for public audiences.
• Experience developing or managing structured content libraries, templates, or internal knowledge systems.
• Spanish fluency or proficiency in another language in addition to English.
• Experience with Microsoft Dynamics 365, or similar CRM and collaborative platforms used for data management, project tracking, or stakeholder engagement.

Successful candidates will welcome the opportunity to work in a racially- and gender-diverse environment and to contribute to a positive and inclusive atmosphere. Working at Lambda Legal requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves. Prior work on behalf of the LGBTQ+ community and/or people living with HIV is highly desirable. Experience working with other historically marginalized communities (in a professional or volunteer capacity) is also desirable.

All employees at Lambda Legal are expected to adhere to ethical conduct in all interactions and tasks, ensuring a positive and respectful workplace environment.

Why Work at Lambda Legal?

You get to do meaningful, life-changing work at a national level for LGBTQ+ people and everyone living with HIV. Lambda Legal also proudly offers competitive benefits for our team. We understand that our staff's dedication and effort are instrumental in achieving our mission. A highlight of the benefits we offer include:

• Medical benefits that begin on your start date
• Dental, Vision, and Life insurance (effective 30 days from your start date)
• Short & Long-Term Disability plans (effective 30 days from your start date)
• 403(b) Retirement Plan (employer contribution and matching program begins after 90 days of employment)
• Paid Time Off:
• Paid Vacation (15 Days)

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