Job Description
Location: Rochester, NY (100% in the office)
Do you have legal administrative experience? Are you detail-oriented, organized, and motivated? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years? Harris Beach Murtha is seeking a Legal Administrative Assistant to join our Commercial Real Estate team in our Rochester, NY office. You will THRIVE in this role if you have: - 3+ years of legal administrative experience, preferably in commercial real estate transactions
- Strong communication and client service skills
- Proficiency in MS Office Applications
- Excellent time management, multitasking, and organizational abilities
- Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
The Legal Administrative Assistant will work primarily on matters with large and small commercial developers, institutional lenders, corporations, partnerships and other entities in the sale, purchase, and leasing of commercial real estate. Do you have the DRIVE and DESIRE to:
- Set up new client matters and draft/edit Engagement Letters
- Follow-up with clients to schedule appointments and obtain signatures on various documents
- Coordinate financing documents for closings
- Draft contracts, correspondence and memoranda
- Coordinate document recording with County Clerk
- Order title and surveys and other third party deliverables
- Organize and complete closing books (physical & electronic) for distribution
- Coordinate with messenger services for the prompt delivery of documents
- Process check requests, invoices and attorney and paralegal expense reimbursement requests
- Manage calendars, phone calls, and document scanning/profiling
- Handle incoming and outgoing mail, date stamp and distribute upon receipt
- Coordinate mass mailings including filings with local, state and federal courts and agencies
- Handle travel arrangements for attorneys, paralegals and clients
You'll be SUCCESSFUL in this role if you: - Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Believe in the firm's core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and engagement
- Enjoy working with diverse personalities within various levels of the firm
- Are comfortable working in the office every day
Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant in Rochester is 38.75 hours per week.
Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
About Harris Beach Murtha: Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha's New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country's top law firms as ranked by The National Law Journal.
Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm's practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.
The firm's lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.
The firm's policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual's race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.
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