Job Description
Healthcare Office Manager – Medford, OR | $23–$28/hr + Benefits
Location: Medford, Oregon
Pay: $23–$28 per hour (based on experience)
Employment Type: Full-Time, In-Person | W2 + Benefits
Schedule: Monday–Friday | 40 hours per week
Reports To: Operations Manager
About Aspire Caregiving
Aspire Caregiving is a growing home care agency dedicated to enhancing the lives of clients and caregivers across Oregon. We’re currently seeking a Healthcare Office Manager to lead our Medford office.
If you’re an organized, people-focused leader with healthcare experience, this is your opportunity to oversee daily operations, guide a small team, and make a meaningful impact in your community.
Key Responsibilities
Oversee day-to-day administrative operations and lead a team of 2–4 onsite employees
Respond to calls, texts, and emails promptly and professionally
Audit and maintain client and caregiver files in WellSky and OneDrive
Track and follow up on KPIs, reports, and compliance logs
Conduct staff check-ins, meetings, and performance reviews
Collaborate with recruiting, scheduling, and nursing departments
Manage office supplies, billing, and facility upkeep
Support hiring, onboarding, and staff training
Assist with disciplinary actions and performance improvement plans
Occasionally assist with care visits or caregiver orientations
Qualifications
2+ years of experience in healthcare administration or office management
Proven ability to supervise, coach, and motivate staff
Strong organizational, time management, and multitasking skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office; experience with WellSky or Viventium a plus
Reliable, detail-oriented, and able to thrive in a fast-paced environment
Skills & Attributes
Team leadership and employee development
Problem-solving and decision-making
Flexibility and adaptability
Accountability and professionalism
Compassionate, service-oriented mindset
Why You’ll Love Working with Aspire Caregiving
Meaningful work supporting caregivers and clients each day
Competitive pay: $23–$28/hour (based on experience)
Comprehensive benefits package, including:
401(k)
Health, Dental, and Vision Insurance
Paid Time Off (PTO)
Career growth and leadership development opportunities
Supportive, mission-driven team culture
How to Apply
If you meet the qualifications, please email the following to recruiter@aspirecaregiving.com :
Your updated resume
A brief cover letter explaining why you’re interested in this role
A screenshot of your DISC personality test results
(Take the free test here: -personality-test/)
Note: Applicants who have applied within the last six (6) months do not need to resubmit their application.
Due to the high volume of applications, we receive daily, only qualified candidates will be contacted within 24 hours.
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