Overview The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing and communicating information that enhances commerce, ensures the integrity of Louisiana's elections and preserves, presents and makes accessible government information essential to Louisiana's operations and its recorded history. The Records Management Section of the Archives Division of the Secretary of State is seeking an Archives Specialist A, B or C to assist state agencies and the records management program with their records management needs. Ideal Candidate Competencies Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training. Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR six years of full-time work experience in any field; OR a bachelor's degree. Experience Substitution Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours, which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found in the official documentation. Job Duties Research state and federal laws regarding records management. Meet with state and parish government representatives to assist them in developing and managing their records in an efficient and economical manner. Collaborate with state and parish government agencies in the development of their records retention schedules. Review state and parish government agencies' disposal requests to determine if their records have met retention and are eligible for destruction. Present training to state and parish government agencies on records management practices. Preferred Skills Efficient, organized, and self‑starter. Skilled at legal research. Possesses a working knowledge of Louisiana's governmental organizational structures, operations, and functions. Demonstrates a commitment to learning. Position Specific Details Appointment Type: Probational or Promotional Career Progression: This position may be filled as an Archives Specialist A, B or C Division: Archives Division - Records Management Section Location: Secretary of State, Essen Lane, Baton Rouge, LA Vacancy: One (1) vacancy How to Apply No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ashley.rathcke@sos.la.gov EEO Statement Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. #J-18808-Ljbffr Louisiana
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