Job Description

Job Description

Job Description

AP Account Manager

Reports to: Controller

Job Type: Full-time

FLSA Classification: Exempt (Salary)

Job Summary: The AP Account Manager will be responsible for overseeing and executing accounts payable operations while supporting certain general accounting functions. This role ensures accurate and complete financial records, strong vendor relationships, and effective internal controls. The ideal candidate is detail-oriented, highly organized, and experienced in AP processes, account reconciliations, and cross-department collaboration. The AP Account Manager will also support process and system improvements.  

Essential Job Functions:

• Invoice Processing: Review, code, and process trade vendor invoices, ensuring accuracy and compliance with company policies.
• Payment Processing: Manage the payment cycle, ensuring that all accounts payable are processed on time and in accordance with payment terms.
• Vendor Management: Maintain relationships with vendors, responding to inquiries regarding payments, disputes, and issues related to invoices.
• Reconciliation: Reconcile accounts payable transactions, ensuring accuracy and resolving discrepancies in a timely manner.
• Record Keeping: Maintain organized and accurate records of all accounts payable transactions and supporting documentation for audit purposes.
• Reporting: Prepare monthly AP reports, tracking outstanding liabilities and payments.
• Compliance: Ensure that all AP processes and payments comply with internal controls, company policies, and applicable laws and regulations.
• Collaboration: Work closely with the purchasing, fulfillment, and publishing teams to ensure smooth AP processing and resolve any discrepancies or issues.
• General Accounting: Prepare and post journal entries to the general ledger, ensuring proper documentation and compliance with accounting standards. Reconcile Accounts Payable and other assigned general ledger accounts and assist with month-end and year-end closing procedures.  
• Credit Card Administrator: Serve as the primary administrator of the company’s credit card program, including issuing cards, managing limits, and maintaining user records. Review and post employee credit card transactions and expense reports, ensuring proper documentation and policy compliance.  
• Bank Reconciliation : Perform monthly bank reconciliations, ensuring all transactions are accurately recorded. Investigate and resolve discrepancies between bank statements and company records.
• Process Improvement: Identify and recommend system and process improvements to enhance efficiency, accuracy, and timeliness in the accounts payable function.

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• Proven experience (5+ years) in accounts payable or a similar financial role.
• Strong understanding of AP processes, financial reporting, and internal controls.
• Proficiency in accounting software and Microsoft Office Suite.
• High attention to detail and accuracy in processing financial data.
• Excellent communication and interpersonal skills, with the ability to work effectively with vendors and internal teams.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Ability to work independently as well as part of a team.

Preferred Qualifications:

• Experience with Enterprise Resource Planning (ERP) systems.
• Knowledge of tax regulations and compliance related to accounts payable.
• Strong Excel skills for data analysis and reporting.

Physical Requirements/Demands:

• Must be able to be stationary (sit or stand) for durations of time
• Work performed in an office environment and requires the ability to operate standard office equipment.
• If work is performed in a remote setting (home), must have a designated area for work to maintain focus and professionalism, and a stable internet connection.
• Must have the ability to lift and carry small parcels, packages, and other items, and to walk short distances.

Whitaker Corporation is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Whitaker Corporation will take steps to assure that people with disabilities are provided with reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Matt Reiner at 724-334-7000 ext 214.

Compensation details: 60000-70000 Yearly Salary

PI3414d2bfd90e-25405-39129281

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