Job Description

Penhall Company's is currently accepting applications for a full time Construction Office Divisional Admin. to work in a fast paced office with a variety of responsibilities. The successful candidate will have experiences in a similar setting and range of responsibilities.


Penhall has been the go-to concrete services partner for a wide-range of industries since 1957. What began as a single flat saw operation has developed into an expansive offering of concrete solutions, including concrete scanning, cutting, sawing and breaking/removal. Today, Penhall is the largest U.S. supplier of concrete services. Our capabilities and expertise span across 43 locations in 21 states & Canada.



Penhall Company Offers:

• A full time career opportunity & competitive wages -Affordable Medical, dental, vision & life insurance -Vacation, holiday & sick pay
• 401K retirement

Job Description


The Administrative Assistant is responsible for processing branch invoices and payments, managing the accounts payable ledger, and administrative activities related to A/P specific to Certified Payroll in California. The Admin should have proven experience to include receiving, opening, and logging invoices on the ledger as well as other duties of accounts payable invoicing, data entry, and expense report handling.


The Admin should be analytical, results-driven, and innovative, and be proficient in problem solving, and must be highly skilled at establishing effective working relationships with cross-functional teams and focus on continuous improvement and automation of financial processes.



Responsibilities


* Weekly processing of Certified Payroll (California)


* Process check requests and expense reports on a regular basis
* Accurately review, code, and process vendor invoices
* Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
* Perform the day-to-day functions of data entry associated with accounts payable
* Comfortable processing high volume of invoices under tight deadlines
* Address and respond to vendor inquiries
* Participate in the monthly general ledger close process
* Verify vendor accounts by reconciling monthly statements and related transactions
* Review and reconcile invoice discrepancies
* Assist with audit support as necessary
* Follow established policies and procedures for GL and AP; assess current processes and make recommendations for improvements
* Provide support for other departments, branches, and other internal and external stakeholders

• Ensure AP tasks are complete
• Collects POs, invoices, and accounting functions
• Set up accounts with new vendors as required
• Monitor vendor accounts and statements monthly to ensure accounts are up to date
• Resolve invoice discrepancies, correspond with vendors, and respond to inquiries
• Processes requests to complete vendor master set-up and updates
• Maintain and file vendor files appropriately
• Ensure invoice copies are sent to AR, contracts and equipment files
• Process employee Expense Reimbursements

Requirements:


* Knowledge of processing California Certified Payroll a must


* Payroll experience a plus


* 2+ years with accounts payable experience


* High School diploma/associate degree, preferred


* Proficient Microsoft Office knowledge and skills


* Excellent verbal and written communication abilities across all levels of an organization


* Strong organizational, time management and analytical skills


* Ability to work independently and as part of a group


* Proven ability to handle multiple projects simultaneously and prioritize tasks


* High degree of attention to detail


* Familiarity with purchase order processes


* Maintains positive, can-do attitude and approach to work


* High comfort level, working at a fast pace


* Excellent recordkeeping and documentation skills


* Viewpoint Vista accounting system knowledge, a plus

• Accounting, or equivalent experience
• Some experience in an accounting department with basic knowledge of AP and understanding of credit, debit, account reconciliation, etc.
• Detail oriented
• Computer skills Outlook, Word, Excel, and ability to learn new platforms as needed.
• Strong communication skills, both oral and written
• A high sense of urgency, strong initiative and the ability to multi-task
• The ability to take ownership of your function, but also to be a contributing member of a team
• The ability to adapt to a changing environment, and the willingness to cross train in other accounting functions as needed to help cover the department

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Other Requirements:

• Pass a required pre-employment drug screen & random
• Pass a pre-employment background record & periodical checks
• Must possess a valid driver's license and have a good driving
• Required to adhere to all safety rules and regulations

Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans, disabled persons to apply.

Job Tags

Holiday work, Full time,

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